Two people sitting at a table, with one person working on a laptop and the other taking notes in a notebook. The table has a glass of water, a pen, and decorative items including a vase with two calla lilies and a small ceramic vase on a stack of books. The background has a white wall and a wooden panel.

NOTICE OF PRIVACY PRACTICES

Notice of Privacy Practices

Effective Date: March 21, 2026

THIS NOTICE DESCRIBES HOW YOUR HEALTH INFORMATION MAY BE USED AND DISCLOSED AND HOW YOU CAN ACCESS THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

Our Commitment to Your Privacy

At Stillpoint Psychology, PLLC, your privacy is a priority. We understand that your health information is personal and sensitive, and we are committed to protecting it.

We create a record of the care and services you receive in order to provide high-quality treatment and to comply with legal requirements. This Notice applies to all protected health information (“PHI”) created or maintained by this practice.

We are required by law to:

  • Maintain the privacy of your protected health information

  • Provide you with this Notice of our legal duties and privacy practices

  • Follow the terms of the Notice currently in effect

We reserve the right to update this Notice at any time. Any updates will apply to all information we maintain and will be available on our website and upon request.

How We May Use and Disclose Your Information

We may use and disclose your protected health information without your written authorization for the following purposes:

Treatment, Payment, and Health Care Operations

We may use your information to provide, coordinate, or manage your care.

Examples include:

  • Providing therapy services

  • Consulting with other healthcare providers

  • Referring you to other professionals

We may also use your information for administrative purposes such as scheduling, billing, and practice management.

Required by Law

We may disclose your information when required by federal or state law.

Public Health and Safety

We may disclose information to:

  • Report suspected abuse or neglect

  • Prevent or reduce a serious threat to your safety or the safety of others

Health Oversight Activities

We may disclose information for audits, investigations, or licensure reviews.

Judicial and Administrative Proceedings

We may disclose information in response to a court order or legal process.

Law Enforcement

We may disclose information to report crimes or as otherwise required by law.

Coroners and Medical Examiners

We may disclose information for identification or cause of death purposes.

Workers’ Compensation

We may disclose information as required to comply with workers’ compensation laws.

Appointment Reminders and Services

We may contact you to:

  • Remind you of appointments

  • Provide information about services or treatment options

Uses and Disclosures Requiring Authorization

Certain uses and disclosures require your written permission.

Psychotherapy Notes

We maintain psychotherapy notes as defined by law. These notes are given special protection and will not be disclosed without your written authorization except in limited circumstances permitted by law.

Marketing

We will not use or disclose your information for marketing purposes without your authorization.

Sale of Information

We will never sell your protected health information.

Uses and Disclosures Where You Have the Opportunity to Object

We may share information with family members or others involved in your care unless you object.

Your Rights

You have the following rights regarding your protected health information:

Access to Your Records

You have the right to request a copy of your medical record (excluding psychotherapy notes).

Request Restrictions

You may request limits on how your information is used or disclosed. We are not always required to agree.

Confidential Communications

You may request that we contact you in a specific way (e.g., email, phone, or alternate address).

Amend Your Record

You may request corrections to your information if you believe it is inaccurate or incomplete.

Accounting of Disclosures

You may request a list of certain disclosures made over the past six years.

Restrict Disclosure to Health Plans

If you pay out-of-pocket in full, you may request that we not share information with your insurance provider.

Copy of This Notice

You may request a paper or electronic copy of this Notice at any time.

Breach Notification

We are required by law to notify you if a breach occurs that may have compromised the privacy or security of your protected health information.

Complaints

If you believe your privacy rights have been violated, you may file a complaint without fear of retaliation.

You may contact:

Stillpoint Psychology, PLLC
Dr. Elizabeth Hadorn
dr.elizabeth.hadorn@stillpoint-psychology.com

You may also file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights.

Contact Information

If you have questions about this Notice or your privacy rights, please contact:

Stillpoint Psychology, PLLC
Dr. Elizabeth Hadorn
dr.elizabeth.hadorn@stillpoint-psychology.com